Privacy Policy

Last updated: May 11, 2025

This Privacy Policy describes how Nova Software, Inc. collects, uses, and shares your personal information when you use our services.

We are committed to protecting your privacy and securing your personal information.

At Nova Software, Inc., we take your privacy seriously. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Nova Expense and Time Management Service.

1. Information We Collect

We collect several types of information from and about users of our Service, including:

  • Personal Data: Name, email address, telephone number, company information, job title, and billing information.
  • Expense Data: Information about expenses, receipts, and financial transactions you submit through the Service.
  • Time Tracking Data: Information about hours worked, projects, and activities tracked through the Service.
  • Usage Data: Information about how you use our Service, including IP address, browser type, pages visited, and time spent on the Service.

2. How We Use Your Information

We use the information we collect about you for various purposes, including to:

  • Provide, maintain, and improve our Service
  • Process and complete transactions, and send related information including confirmations and invoices
  • Send administrative messages, updates, security alerts, and support messages
  • Respond to your comments, questions, and requests, and provide customer service
  • Monitor and analyze trends, usage, and activities in connection with our Service

3. Information Sharing and Disclosure

We may share your personal information in the following situations:

  • With Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us.
  • With Your Employer: If you use our Service through your employer, we may share your information with your employer.
  • For Business Transfers: We may share or transfer your information in connection with a merger, acquisition, reorganization, or sale of assets.
  • For Legal Purposes: We may disclose your information to comply with applicable laws and regulations, to respond to a subpoena, search warrant, or other lawful request.

4. International Data Transfers

Your information may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction.

If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including personal data, to the United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

5. Data Security

We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure.

We use industry-standard encryption to protect your data in transit and at rest. We also implement access controls, network security measures, and secure data storage practices.

6. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

  • The right to access personal information we hold about you
  • The right to request correction of inaccurate personal information
  • The right to request deletion of your personal information
  • The right to object to processing of your personal information
  • The right to data portability

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below.

7. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

8. Legal Basis for Processing

If you are located in the European Economic Area (EEA), our legal basis for collecting and using your personal information depends on the specific information concerned and the context in which we collect it.

We generally rely on the following legal bases for processing your personal information:

  • Contractual Necessity: When we need to process your information to perform our contract with you
  • Legitimate Interests: When processing is necessary for our legitimate interests
  • Consent: When you have given us consent to process your personal information
  • Legal Obligation: When we need to comply with a legal obligation

9. Children's Privacy

Our Service is not directed to children under the age of 16. We do not knowingly collect personal information from children under 16. If you are a parent or guardian and you are aware that your child has provided us with personal information, please contact us so that we can take necessary actions.

10. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

Nova Software, Inc.

1234 Innovation Way

San Francisco, CA 94103

Email: privacy@novaexpense.com

Phone: (555) 123-4567